Construction Project Operations Coordinator

About the role

This remote contractor position supports the day‑to‑day coordination and administration of construction and energy‑efficiency projects. You will track projects from active status through scheduling, documentation, state submissions, and final closeout, ensuring information is accurate and actions are completed on time.

Key responsibilities

• Review active construction projects to determine status, outstanding actions, and next steps.
• Identify delayed projects, missing information, or incomplete documentation and escalate when needed.
• Create and monitor tasks for internal team members, following up on assignments and maintaining visibility across the portfolio.
• Generate work orders, support scheduling of approved construction work, and track signed contracts and project milestones.
• Enter and update project information in the New York State program platform, ensuring alignment with internal CRM records.
• Prepare and submit completed project information for state review and payment, tracking any corrections.
• Maintain accurate project records in Zoho CRM and organize supporting documentation.

Required profile

• Previous experience in project coordination, operations, project management, or business support.
• Construction, home‑services, or construction administration experience is strongly preferred.
• Experience reviewing contracts, scopes of work, work orders, and related documentation.
• Proven ability to work with CRM systems and maintain accurate records.
• Strong documentation, data‑entry, and information‑management skills with excellent attention to detail.
• Ability to manage multiple active projects simultaneously and prioritize tasks effectively.

Required skills

• Zoho CRM
• Microsoft Excel or Google Sheets
• Microsoft Office or Google Workspace
• Document/file management platforms

What we offer

• Competitive contractor rates with weekly payments.
• 40 contracted hours per week, Monday–Friday 9:00 AM–5:00 PM EST.
• Fully remote work arrangement.
• Free training, upskilling opportunities, and ongoing support.
• Access to a collaborative contractor community and varied construction assignments.
• Structured engagement through a Master Services Agreement and Statement of Work.
• Independent contractor status with client‑specific training for state program platforms.