Office Manager / Administrator

About the role

We are looking for a reliable, hands‑on Office Manager to keep the day‑to‑day administration of our Estonian entity running smoothly. You will act as the main point of contact for banks, authorities and internal teams, ensuring that paperwork, filings and accounting support are handled efficiently.

Key responsibilities

• Handle daily administrative tasks and paperwork for the Estonian entity.
• Support accounting processes, including invoice handling, record keeping and correspondence with internal and external accountants.
• Serve as the local liaison with banks, government authorities and other external partners.
• Prepare, organise and maintain company documents, contracts and official filings.
• Take ownership of ad‑hoc administrative needs that keep operations running smoothly.

Required profile

• Minimum 3 years experience in an office administrator or secretary role, preferably in a small company handling a variety of tasks.
• Strong knowledge of Estonian business administration, including banking, accounting and legal requirements.
• Fluent in English and Russian with excellent written and spoken Estonian.
• Motivated, proactive and hands‑on attitude with a focus on confidentiality.
• Independent organiser who can work without day‑to‑day supervision.
• Estonian citizen, based in or near Tallinn and able to work from the office when needed.
• Nice to have: experience with international groups or multi‑entity structures.

Required skills