Executive Assistant – Operations Partner for Fast‑Growing Legal Tech Startup

About the role

We are looking for an Executive Assistant to support the founders of Swans, a fast‑moving consulting and implementation agency that builds technology and automation for large US personal‑injury law firms. The role starts with core administrative support and quickly evolves into ownership of strategic projects across marketing, recruitment, finance and legal.

Key responsibilities

• Manage the founders’ calendars, inboxes, travel logistics and prepare/run leadership meetings, tracking action items to completion.
• Source candidates for priority roles, conduct initial screening, coordinate interviews and keep the ATS and candidate pipelines organized.
• Support hiring research, People Ops logistics and coordinate with the bookkeeper to keep finances up‑to‑date.
• Conduct market research, support marketing initiatives and handle a constant stream of ad‑hoc projects.
• As you progress, initiate, manage and complete more complex cross‑functional projects and design new processes to “organize chaos”.

Required profile

• 2‑5 years of experience in an Executive Assistant, Project Manager or similar operational role in a fast‑paced or high‑growth environment.
• Strong judgment, discretion and ability to own tasks through to completion without constant guidance.
• Excellent executive communication skills, both written and verbal.
• Comfort with chaotic, intense work environments and high autonomy.

Required skills

• Proficiency with AI‑based productivity tools.
• Experience using an Applicant Tracking System (ATS) for recruitment pipelines.

What we offer

• Competitive salary with performance‑based bonus and clear promotion path.
• Flexible benefits and a $200,000 investment in team development, executive coaching and certifications.
• Fully remote work with required overlap with European business hours (GMT+1 to GMT+4) and several in‑person team meetups per year.