Settlements Analyst – Cargo Assurance

About the role

The Settlements Analyst – Cargo Assurance is responsible for ensuring that inspection‑related invoices are accurate, compliant, and paid on time. Working independently, the analyst acts as a control gate in the order‑to‑pay process, verifying that each invoice matches contractual rates and internal policies before release.

Key responsibilities

• Receive, record, and organise all incoming inspection service invoices, confirming correct structure and reference to the relevant cargo movement.
• Validate invoice amounts against rate cards, contracts, and pricing agreements, identifying any discrepancies or overbilling.
• Investigate and resolve invoice exceptions, coordinating with Inspection Coordinators, Operations, Procurement, and Finance as needed.
• Communicate required corrections to vendors and manage resubmission of compliant invoices.
• Enter validated invoices into the financial system, link costs to the appropriate deal or movement, and release payments only after full approval.
• Maintain complete audit trails, documenting checks, issues, communications, and approvals to meet segregation‑of‑duties and audit‑ready standards.

Required profile

• Strong attention to detail and ability to work independently.
• Excellent analytical skills for comparing invoices against contracts and internal cost expectations.
• Effective communication and coordination with cross‑functional teams.
• Understanding of invoice processing and financial controls.

Required skills