Operations Manager

About the role

Secure Finance is looking for an Operations Manager to own day‑to‑day operations and report directly to the founder. The role is office‑based in Tallinn and involves managing corporate services across multiple jurisdictions.

Key responsibilities

• Run the company portfolio – registrations, annual reports, VAT filings and registry changes, mainly in Estonia and the UK.
• Prepare and control document sets for share transfers and notary transactions, including sworn translations and apostilles.
• Collect KYC documents for directors and beneficial owners, book and attend notary appointments.
• Assemble onboarding packages for banks, EMIs and payment providers and guide applications to approval with the AML specialist.
• Handle client correspondence, offers, invoices, contracts and status updates.
• Manage external contractors such as registrars, agents, web developers, translators, notaries and accountants.
• Maintain company and expense registers, keep a deadline calendar for filings and document expiries, and update process checklists.
• Report daily plans, status and blockers.

Required profile

• 2+ years in corporate services, fintech operations or compliance.
• Hands‑on experience with the Estonian e‑Business Register, e‑MTA and notary procedures.
• Working knowledge of KYC, AML and UBO concepts and banking onboarding requirements.
• Fluent written English; working Estonian for registry work; Russian a plus.
• Proactive ownership of outcomes, strong written communication and comfort with standard SaaS tools.

Required skills

• Estonian e‑Business Register
• e‑MTA
• Notary procedures
• Basic accounting filings
• KYC
• AML
• UBO concepts
• Microsoft Word
• Cloud storage platforms
• SaaS productivity tools

What we offer

• Direct work with the founder and real decision‑making scope.
• Broad exposure across jurisdictions, banks and payment providers.
• Competitive salary based on experience, discussed at interview.