Executive Office & Personal Assistant to CEO

About the role

We are seeking an Executive Office & Personal Assistant to support our CEO in a fast‑paced, international environment. The role blends high‑level executive assistance with personal support, property oversight and office management, ensuring both business and personal priorities run smoothly.

Key responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements and daily priorities across multiple companies and properties.
• Coordinate business and personal commitments, follow up on action points, deadlines and confidential matters.
• Maintain a welcoming, organized office, handling supplies, equipment and day‑to‑day operations.
• Oversee residential and investment property administration, liaising with tenants, service providers and handling maintenance, contracts and invoices.
• Prepare presentations, reports and meeting materials; manage correspondence and document databases.
• Coordinate with vendors, suppliers and business partners to ensure service quality and support purchasing logistics.
• Assist with internal communications, light marketing, social media tasks and special projects.

Required profile

• Enjoy creating order from complexity and taking ownership of tasks.
• Proactive, solution‑oriented and able to anticipate needs.
• Thrives in a dynamic, fast‑changing environment where no two days are alike.
• Excellent organizational skills with strong attention to detail.
• Confident communicator in English; Estonian or Finnish is a strong advantage.

Required skills