Office Manager

About the role

The Office Manager ensures the daily smooth functioning of Orien Trade’s office, creating a structured and welcoming environment that supports employee performance and company growth. This role blends administration, employee experience, internal communication, and workplace wellbeing.

Key responsibilities

• Oversee day‑to‑day office operations, maintain a professional workplace, and manage supplies, equipment, and shared areas.
• Coordinate external vendors such as cleaning, maintenance, utilities, and workplace services.
• Arrange domestic and international business travel, handling flights, accommodation, transport, and logistics.
• Process office invoices, monitor expenses, and support budgeting and procurement.
• Serve as the main point of contact for employees, visitors, and office‑related queries.
• Coordinate onboarding logistics with HR, including workstations, equipment, access, and welcome materials.
• Plan and organize internal events, employee activities, meetings, celebrations, and company gatherings.
• Support internal communication by sharing office updates, policies, event information, and announcements.
• Drive workplace wellbeing initiatives, gather feedback, and implement practical improvements.

Required profile

• Previous experience in office management, administration, employee experience, or workplace coordination.
• Bachelor’s degree in business administration, communications, human resources, hospitality, or a related field (beneficial but not mandatory).
• Strong organizational, planning, and communication skills with attention to detail.
• Ability to manage multiple priorities, work independently, and maintain confidentiality.
• Fluent in Estonian and English (minimum C1 level); additional languages are a plus.

Required skills

• Proficiency in Microsoft Office.
• Experience with digital collaboration tools.

What we offer

• Key role in shaping employee experience and workplace culture.
• Direct impact on office efficiency, employee engagement, and organizational culture.
• Opportunity to influence workplace practices, operations, and wellbeing initiatives.
• Exposure to a dynamic, entrepreneurial international beauty‑retail environment.
• Collaborative culture with professional development and growth opportunities.