Assistant to the Management Board

About the role

We are seeking a highly organized and proactive Assistant to provide administrative and operational support to the Management Board of SEB in Tallinn. In this role you will ensure smooth execution of Board activities, coordinate meetings, and support senior executives across the Baltic organization.

Key responsibilities

• Take minutes during Management Board meetings.
• Prepare Board resolutions and distribute decisions to relevant stakeholders.
• Organise and coordinate Management Board and joint Baltic Management Board meetings, including scheduling, agenda preparation, and distribution of materials.
• Provide full administrative support throughout the Board meeting process.
• Offer comprehensive administrative and operational assistance to Board members and the Assistant of the Management Board.
• Coordinate executive calendars, meetings, business travel, and visitor management.
• Manage correspondence, documentation, and regulatory communications in line with internal procedures.
• Support office operations such as invoice processing, workplace maintenance, and supply management.
• Carry out additional tasks assigned by the direct manager.

Required profile

• Previous experience as an Assistant, Board Coordinator, Administrative Partner, or in a similar role.
• Excellent organisational, planning and time‑management abilities.
• Strong written and verbal communication skills in English.
• Experience preparing meeting materials, taking minutes and handling confidential information.
• Professional, service‑oriented and proactive attitude.

Required skills

• Proficiency in English (written and spoken).